PRIVACY POLICY STATEMENT
1. Preamble
Thank you very much for your interest in our group of companies. Your personal data and the protection it requires are important to us. Accordingly, we explain in this privacy policy statement how we collect and process personal data, i.e. data relating to a specific or specifiable person, such as first name, last name, address, nationality, e-mail address in the context of the application process. We only process those data about you that are necessary. We do this with due care, not least to protect you from unauthorised access and possible misuse.
With this privacy policy statement we would like to give you an overview of how your data is processed and the rights you are entitled to under the provisions of the General Data Protection Regulation (hereinafter referred to as "GDPR") or the Liechtenstein Data Protection Act (hereinafter referred to as "DSG").
2. General provisions
Controller within the meaning of the GDPR is First Advisory Trust reg., Wuhrstrasse 6, 9490 Vaduz, LIECHTENSTEIN.
You can contact our data protection officer as follows:
- - e-mail: datenschutzbeauftragter@first.li
- - telephone: +423 236 30 00
- - Post: above address with the addition "Data Protection Officer"
3. Categories of personal data processed
In particular, the following categories of your personal data are processed:
- - title
- - first name
- - last name
- - date of birth
- - postal address
- - phone number
- - e-mail address
- - citizenship
- - marital status
- - photo
- - curriculum vitae
4. Purposes and legal basis of data processing
We process your data exclusively in accordance with the GDPR and the DSG
- - for the fulfilment of (pre-)contractual obligations in accordance with Art. 6 (1) point b GDPR: management of the application or recruitment process, administration of the online portal, evaluation of your experience and qualifications and subsequently, if necessary, in connection with the conclusion of an employment contract;
- - due to legal requirements pursuant to Art. 6 (1) point c GDPR: e.g. compliance with legal retention periods;
- - on the basis of a legitimate interest pursuant to Art. 6 (1) point f GDPR: statistical purposes or to justify, exercise or defend against claims;
- - insofar as you have explicitly consented in accordance with Art. 6 (1) point a GDPR: release of data.
5. Retention and erasure
As a matter of principle, we only store your personal data as long as it is necessary for the application process. After completion of the application process, we only store your personal data if there is a legal retention period for this or if you have given us your consent.
If an employment contract is not concluded and you have not previously requested the immediate deletion of your data, these data will be irrevocably deleted or made anonymous at the latest 6 months after completion of the application process.
By means of the data release you can accordingly give your consent that we may not delete your data after 6 months, but may keep it for further 24 months. In this way we can ensure that we can contact you regarding a later vacancy and consider you. After these 24 months your data will be irrevocably deleted or anonymised. Consent to the storage of your data can be revoked at any time.
If a justified interest on our part or legal provisions prevent deletion, previous provisions do not apply. This may, for example, be the case in connection with a duty of proof in the sense of equal treatment.
6. Data transfer
Without your express prior consent, we will only pass on your data to the extent permitted and necessary. If we pass on your data to countries with a lower level of data protection than the GDPR, we will ensure in advance that adequate data protection is guaranteed (e.g. by means of standard contractual clauses).
7. Data security
We maintain up-to-date technical and organisational measures to ensure data security, in particular to protect your personal data from risks during data transmission and from third parties gaining knowledge of it. These measures are adapted to the current state of the art.
8. Your rights
You are basically entitled to the rights of information, correction, deletion, restriction, data transferability and objection. To do so, please contact the data protection officer. If you believe that the processing of your data violates data protection law or your data protection rights have been infringed in any other way, you can lodge a complaint with the data protection authority.
9. Changes
We reserve the right to make changes to this information and its contents.
Vaduz, October 2020
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.